Practice Assistant Needed In USA

Job Description: Practice Assistant at Nixon Peabody (Hybrid Role)

The Practice Assistant (PA) provides essential support to a specific group that typically includes partners, counsel, senior associates, and other professionals. PAs are also cross-trained to help other groups, ensuring flexibility in supporting various teams. As part of the onsite support team, the PA position requires a level of in-office presence to meet the firm’s business needs. However, a hybrid work schedule is available for this role.

Working at Nixon Peabody offers the opportunity to contribute to meaningful work, make use of your expertise, and help shape the future. This role provides a chance to share ideas, innovate, and grow in a firm that values collective thinking. You will work in a dynamic, fast-paced environment that supports success for both clients and employees. Nixon Peabody offers opportunities for rapid growth, strong connections, and training not only in law but also in business. The firm’s high standards ensure you work alongside a diverse team of top talent.

If you are focused on your future career and seek opportunities to grow, we’d love to hear from you.

Location: Los Angeles, CA

Key Responsibilities:

As a Practice Assistant, your main responsibilities include providing high-level administrative support to the assigned timekeepers and other staff as required. This role demands proactivity, responsiveness, and excellent time management skills. You will be responsible for managing documents, maintaining schedules, and ensuring smooth operations across your team.

• Document Management: Efficiently prepare documents, proofread for accuracy, and suggest improvements to streamline work processes. You’ll also answer phone calls professionally, gather necessary information, and deliver clear and accurate messages.
• Calendar Management: Maintain and organize calendars for the attorneys. This includes scheduling meetings, ensuring all logistics are prepared (like AV requirements and catering), and anticipating needs in advance. You’ll also manage court filings, open new cases, prepare engagement letters, and track legal requirements for the attorneys.
• Client Relationships: Assist in developing and maintaining client relationships by supporting initiatives like on-site events and monitoring attorney social media accounts. You’ll also manage attorney-client interactions and ensure that relationships run smoothly.
• Office Support: Coordinate tasks such as document copying, sending faxes, handling mail and shipping, and maintaining organized files. You’ll ensure that all office services are carried out efficiently and accurately.
• Collaboration & Teamwork: Work closely with the support team, helping co-workers when needed. Ensure that all work is complete and accurate. Assist with time entry, billing, and coordinating travel plans for attorneys. You’ll also manage expenses and invoices, ensuring timely and correct processing.
• Professional Development: Identify areas where you need training and actively seek opportunities to improve your skills. Stay up-to-date with relevant jurisdictional rules, share your knowledge with the team, and embrace new technical solutions.
• Additional Duties: Perform any other tasks as assigned. You will need to stay adaptable, flexible, and willing to take on new responsibilities.

Skills and Qualifications:

To succeed in this role, you must meet the following qualifications:

• Experience: A minimum of 3 years of relevant experience in a law firm or legal setting is required.
• Education: A Bachelor’s Degree is required, although relevant experience in place of a degree will also be considered.
• Notary Public Certification: This is preferred but not required.
• Communication Skills: Strong verbal and written communication skills are essential for this role. You must be able to communicate effectively with attorneys, clients, and co-workers.
• Attention to Detail: You must have excellent attention to detail and be able to manage challenging situations while meeting varying deadlines.
• Interpersonal Skills: Ability to interact professionally with personnel at all levels within the firm.
• Technical Skills: Proficiency in Microsoft Office, including Excel and PowerPoint, is required. You should also be comfortable learning and using new technology and software as needed.
• Independence: You must be able to work independently with minimal supervision. Confidence in decision-making and the ability to manage your workload is crucial.
• Multi-tasking Ability: You must be comfortable handling multiple tasks at once and prioritizing effectively.
• Litigation Law Knowledge: While not required, an eagerness to learn more about litigation law will be beneficial in this role.

Equal Opportunity Employment

Nixon Peabody LLP is an Equal Opportunity Employer. We value diversity and provide equal employment opportunities to all individuals regardless of race, gender identity, disability, sexual orientation, veteran status, or other protected characteristics. We comply with the Los Angeles Fair Chance Initiative and consider all qualified applicants with arrest or conviction records for employment.

Compliance with Federal Law

In compliance with federal law, Nixon Peabody participates in the E-Verify system. All newly hired employees must go through an identity verification process using the system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA). For more information about E-Verify and the Right to Work, visit the Nixon Peabody Careers page.

Compensation & Benefits:

The expected annual salary for this position in Los Angeles, CA, ranges from $69,807 to $99,851. Actual compensation will depend on a variety of factors, such as experience, location, education, and qualifications.

In addition to a competitive salary, Nixon Peabody offers a comprehensive benefits package that includes:

• 401(k) Plan with Matching: Plan for your future with a retirement plan that includes employer matching.
• Dental Insurance: Access to comprehensive dental care options.
• Employee Discounts: Discounts on services and products through employee programs.
• Health Insurance: Comprehensive medical coverage for you and your family.
• Life Insurance: Financial protection for your loved ones.
• Paid Time Off: Enjoy time away from work with a generous PTO policy.
• Vision Insurance: Get access to eye care benefits.

Work Schedule:

This is a full-time position with a Monday to Friday schedule. The position allows for a hybrid work arrangement, where some days can be remote, but an in-office presence is required to support business operations. The firm is based in Los Angeles, CA (Zip Code: 90071).

Conclusion:

At Nixon Peabody, we provide a professional environment that fosters growth, collaboration, and success. The Practice Assistant role is ideal for individuals who are proactive, detail-oriented, and eager to contribute to a high-performing legal team. If you’re ready to take on a role that offers both challenges and opportunities, we encourage you to apply and join our team.