Hinge Health is looking for a detail-oriented and proactive Administrative Assistant. This role is crucial to improving the efficiency and organization of our team. As an administrative assistant, you will provide valuable support to executives and teams by managing various tasks, including scheduling meetings, organizing travel, and handling expenses. As part of the People Experience team, you will work closely with Executive Assistants (EAs) and Workplace Coordinators, ensuring that daily tasks run smoothly. Your efforts will directly contribute to making the team more productive and creating a more organized workplace. We are searching for someone eager to learn, takes the initiative, and is willing to support the team whenever needed.
Key Responsibilities
1. Meeting Coordination
- You will take charge of managing meeting requests, primarily through Slack.
- Your duties will include organizing logistics for in-person meetings and making sure everything runs smoothly.
2. Effective Communication
- Act as a point of contact between executives, internal teams, and external partners.
- You will handle all communications related to meeting planning and execution, ensuring they are clear, concise, and professional.
3. Collaboration with Team Members
- Work closely with Workplace Coordinators and EAs to ensure all event details—such as room setup, tech needs, and any other requirements—are managed.
- Your role will ensure that every meeting and event is successful and well-coordinated.
4. Travel and Expense Management
- Assist in booking travel and accommodations for executives and ensure that all expenses are tracked and reported accurately through Navan, specifically for VPs and Senior Directors.
- You will help with expense reports to guarantee they are completed correctly and on time.
Hybrid Work Model
Hinge Health promotes a hybrid work model, recognizing the benefits of both remote and in-office work. Employees in this role are expected to work three days per week from the office, combining the advantages of remote flexibility and face-to-face collaboration.
Required Qualifications
Basic Qualifications:
- At least 2 years of experience as an Administrative Assistant, supporting teams or mid-level executives.
- Proficient in Google Workspace (Docs, Sheets, and Calendar), with a minimum of 2 years of experience.
- 2+ years of experience managing travel arrangements, handling expenses, and organizing meeting logistics.
Preferred Qualifications:
- Attention to Detail: You should be able to ensure high-quality work, paying close attention to communication, meeting setups, and expense tracking.
- Time Management: Prioritizing tasks and meeting deadlines should come naturally to you.
- Problem Solving: You must be resourceful in identifying and addressing issues, ensuring daily operations run smoothly by resolving challenges with creative solutions.
- Customer Service Mindset: You should have a history of providing excellent support to both internal teams and external partners, building strong relationships, and always exceeding expectations.
- Adaptability and Flexibility: Being willing to learn new tasks, adjust to evolving situations, and assist colleagues when necessary is essential.
- Organizational Skills: Strong organizational skills are key, allowing you to manage and prioritize multiple tasks efficiently.
- Communication Skills: Excellent verbal and written communication skills are necessary to effectively communicate with colleagues, executives, and external partners.
Compensation and Benefits
This is an hourly position with equity options and a range of benefits. The hourly pay for this role is between $25.19 to $37.79 per hour. Please note that the final compensation will depend on your qualifications, skills, competencies, and work location.
Why Hinge Health?
Hinge Health is committed to transforming how people manage pain. By offering both in-person and digital support, we combine advanced technology, AI, and expert care to guide people toward personalized solutions for pain management. Our approach has been shown to reduce pain by 68%, prevent 42% of new opioid prescriptions, and help people avoid more than half of joint replacement surgeries. We are trusted by health plans and employers like Land O’Lakes, Salesforce, US Foods, and more, reaching over 18 million people.
Learn more: Hinge Health
What Makes Hinge Health Special?
- Inclusive Healthcare and Benefits:
- Comprehensive health coverage, including medical, dental, and vision plans.
- Support for gender-affirming care, family and fertility planning, and travel reimbursements for healthcare needs outside your area.
- Future Planning:
- Start saving for the future with our traditional or Roth 401k retirement plans, which come with a 2% company match.
- Modern Life Stipends:
- Manage your own learning and development through our modern life stipends, ensuring you have what you need to grow both professionally and personally.
Commitment to Diversity and Inclusion
At Hinge Health, diversity and inclusion are central to our mission. We strive to create teams that reflect the communities we serve. You can read more about our diversity and inclusion efforts here: Diversity at Hinge Health.
We are proud to be an equal opportunity employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, pregnancy, or any other protected characteristic. Employment decisions are made without bias, in compliance with federal, state, and local laws.
Reasonable Accommodations: We are committed to providing reasonable accommodations to candidates with disabilities. If you require assistance or need accommodations due to a disability, please let your recruiter know.
How to Apply:
If you are eager to be part of an innovative company transforming the healthcare industry, we would love to hear from you! Apply through our official website or the job portal where this listing is posted.
Conclusion:
The Administrative Assistant role at Hinge Health offers a great opportunity to be part of a forward-thinking team. You’ll play a crucial role in supporting executives and ensuring that our operations run smoothly. If you’re detail-oriented, a strong communicator, and eager to learn, this position will allow you to grow in a dynamic and supportive work environment.
Join Hinge Health today and help us transform the future of pain management.
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